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Orders and schedules management:
a challenge for the supplier

  • A supplier portal for effective orders management

In the textile industry, where production cycles follow one another to the rhythm of successive collections with strong specificities between the different product families, the coordination of all the players in the Supply Chain is very important.  

 

Mastering Lead Time is an essential issue because it determines compliance with the commercial objectives of marketing new collections or restocking distribution channels. 

 

This article is aimed at supply chain managers, suppliers as well as textile company managers, by proposing concrete levers to optimize lead time while preserving quality and costs. 

Order management

Complex coordination in the fashion sector

In a sector where production cycles are short and demand constantly evolving, the management of orders for the upstream supply chain is a key performance lever. It directly impacts the availability of products, compliance with deadlines and cost control.

However, this process implies complex coordination between different actors: brands, suppliers, logistics providers and supply teams. Without a structured framework and suitable tools, companies can quickly face ineffective people who slow their activity.

The supplier must juggle several variables:

Delay in confirmations, lack of rapid feedback from suppliers, unilateral modification of the terms of the contract.

Use of emails, Excel files and various applications, resulting in a lack of centralization.

Poor transmission of information between services, entry errors or changes not taken into account.

Absence of a consolidated history of exchanges and arbitrations.

Faced with these challenges, structuring and fluidifying orders is essential to secure flows and guarantee optimized production.

Centralization and collaboration

A supplier portal for effective orders management

The order management modules for the E-SCM solution are a real optimization lever for companies wishing to improve their organization. Thanks to its advanced features, it makes it possible to secure exchanges, centralize information and increase productivity while strengthening collaboration with suppliers.

All centralized control information

The centralization of exchanges not only makes it possible to secure the lead time but especially eliminates the use of Excel files and extension emails by grouping all the information in a unique tool. This contributes to a management of fluid and reactive changes, thus saving precious time. Finally, the traceability of decisions and arbitrations is ensured to offer a complete history of interactions.

Secure information in all circumstances

The information is instantly shared on a secure platform (notably via a robust authentication system and an application regularly subject to penalty campaigns), ensuring increased transparency and responsiveness. The contractual exchanges with suppliers are protected, which limits the risk of errors or loss of information.

Real -time collaboration with suppliers

The use of E-SCM facilitates adjustments in consultation with suppliers. Among the available features:

  • The modification of quantities, pace, dates and prices.
  • The validation of production sites and factory exit dates.
  • The sharing of packaging instructions and quality control rules.
  • And the validation of the final production plan.
  • The automatic generation of packing lists and parcel labels
  • Booking management

Process automation

Change requests are automatically integrated into the platform, synchronized with internal systems and updated in real time. This reduces the risks of human errors linked to manual seizures and guarantees fluid communication between stakeholders. The use of APIs can be an additional asset.

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Exceptional management

An approved method!

Piloting by exception of order confirmation is a management method which only deals with anomalies or differences related to confirmation of orders.

With an exception management :

  • If everything is correct (order confirmed, in good time, with the right info), at the Cune Action is not necessary.
  • If something is faulty (no confirmation, time too long, difference in quantity or price), the exception is raised , and an intervention is necessary.
 

This operation is saving time because it allows you to focus on problems, there is also a reduction in errors and delays.

For each of the indicators opposite, a summary email is sent to the actors concerned, according to a frequency to be configured. 

The E-SCM dashboard lists all the actions to be carried out to manage the problems identified.

List of indicators

  1. Number and list of OAs awaiting confirmation by the supplier  
  2. quantity change  requests
  3. Number and list of quantity change requests  to process
  4. Number and list of quantity change requests  to take into account
  5. Number and list of requests  to change the date of commitment submitted
  6. Number and list of requests to change the  date of commitment to be processed
  7. Number and list of requests to change the  date of commitment to take into account
  8. Number and list of  requests for changing fractionation submitted
  9. Number and list of requests for changing fractionation to be processed 
  10. Number and list of  requests for changing fractionation to take into account
  11. Number and list of requests for  the price change submitted
  12. Number and list of price change requests  to be processed
  13. Number and list of price change requests  to take into account
  14. Number and list of information requests  submitted
  15. Number and list of requests for information  to be processed (respond or take into account)

The key management controls with E-SCM

Seizure and assignment of purchase orders

The module makes it possible to enter purchase orders, whether it be finished products or raw materials, and to assign them to the appropriate suppliers. This feature offers great flexibility, especially for:

  • Direct control of commands: Users can enter orders to complete those imported directly from the ERP.
  • The deportation of responsibility: This function is useful for delegating certain tasks to actors from the Supply Chain who are not connected to the internal information system.

Confirmation of orders

Orders of material/components and finished products are subject to suppliers to be confirmed. This step allows:

  • Validate the order elements, suppliers ensure that they have all the elements (quantities, deadlines, quality criteria).
  • Importing orders from the ERP, the purchase orders are automatically integrated and enriched with the necessary documents (.doc, .csv, .pdf, etc.).

Consolidation of purchase orders

Depending on the expected delivery dates, E-SCM makes it possible to consolidate the purchase orders and manage changes with great flexibility. The features include the arbitration of production and rate periods, the management of tariffs and quantities and taking into account transport methods, shipping places and specific instructions.

Orders monitoring

A schedule is offered to ensure rigorous monitoring of the different types of orders. Users can thus access the details of the orders (quantities, deadlines, attached files), but also adjust production schedules in consultation with suppliers. In addition, this makes it possible to draw exchanges and arbitrations to guarantee an optimal taking into account of the requests. Finally, users confirm orders to start production monitoring.

Personalization and flexibility

Tools adapted to each user

The modules offer advanced personalization of the interfaces and data displayed. There are indeed advanced filters: each user can apply filters to display relevant information and only manage suppliers under their responsibility.

 

The E-SCM collaborative platform also offers personalization of the screens, the columns displayed that can be adjusted as needed to ensure maximum user comfort.

 

Finally, each brand can decide, in each language, the naming of all the labels of the application in order to adapt them to the terminology of the company.

 

FAQ of orders management

1. Why is orders management a key issue in the upstream supply chain?

Orders management directly impacts the availability of products, compliance with deadlines and cost control. In the fashion sector, where production cycles are short and demand fluctuating, effective coordination between brands, suppliers and logistics providers is essential to avoid ineffectures.

2. What are the main challenges encountered by suppliers?

Suppliers must manage several constraints: • Lack of visibility on the status of orders. • Use of multiple monitoring tools (emails, Excel, various applications). • Risks of errors and delays due to poor transmission of information. • Difficulty drawing decisions and changes.

3. How does E-SCM help optimize command management?

The E-SCM solution centralizes and secures all control information on a single platform, allowing: • better visibility and traceability of exchanges. • Fluid and real -time collaboration with suppliers. • Automation of processes to reduce human errors.

4. What are the main features of the E-SCM command management module?

Key features include: • Entering and assignment of purchase orders (finished products and raw materials). • Confirmation of orders by suppliers. • Consolidation of purchase orders for flexible management of deadlines and quantities. • Monitoring of orders thanks to a detailed timetable.

5. How does E-SCM facilitate collaboration with suppliers?

The platform allows: • real -time modification of quantities, pace, prices and dates. • Validation of production sites and delivery times. • The sharing of packaging instructions and quality rules. • Quick and centralized changes management. • Automatic generation of packing lists and parcel labels • Booking management

6. What are the advantages of the centralization of information in E-SCM?

• Deletion of exchanges dispersed by e-mail and Excel. • Better reactivity in the face of changes and incidents. • Instant access to a consolidated history of decisions and arbitrations. • Securing access to sensitive company data

7. Is E-SCM customizable according to user needs?

Yes, the platform offers: • Advanced filters to display only relevant information. • Customization of screens with adjustable columns according to preferences. • The renamed of all the wording of the application in order to facilitate the adoption of the solution by users
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